Themed Days: A surprisingly powerful way to make time to create
If you’re here, you’ve most likely got big dreams, a big heart, and somehow… never enough time to create the things you want to create.
Whether it’s writing, art, bringing new offerings into the world, or anything else that brings you joy.
Now if you’re a creative soul, traditional time management advice isn’t usually your cup of tea. For good reason, most of it feels shame-y and icky.
However, when used in a curious and compassionate way, I’ve seen the most anti-structure folks find a way forward that works for them and helps them do the things they’ve been trying to do for years.
If you’ve been struggling with never having enough time to create, themed days are here to help you make the most of your day.
Keep reading to learn more.
Why is finding creative time such a challenge?
Bills! Survival Mode! Valuing working/doing over creating! Self-sabotage! Limited capacity! Feeling undeserving of creative time! Etc! Etc! Etc!
There are so many reasons why finding time to create such a challenge, and so many things fighting for our precious time and energy. Know you’re not alone in this.
If you wear tons of different hats, finding a way to collaborate with time is extremely important. And themed days are a surprisingly powerful way to heal what might be keeping you from creating and finally, create.
Who might benefit the most from using themed days?
If you…
Never have enough time to create/make things for any reason. Often because you seem to always do other things.
Struggle with the “time is up” phenomenon (you feel inspired one day and would like to spend more time on something. Yet the schedule you’d made tells you that time is up and you need to move to your next time slot. UGH, the worst!)
Want to be more space + flowy + intuitive with your scheduling. Click here to read about why intuition is so important when it comes to your schedule.
Want to make easier or faster progress on a project you care about.
Find yourself multi-tasking or getting distracted more than you’d like to.
Struggling with being consistent and/or self-disciplined.
Resonate with any of these? Then themed days might be a good next thing to experiment with!
What are themed days?
As defined by Leonard Alexandru, themed days are about “Having each day of the week (or the work-week) dedicated to a certain topic or project.”
Blaz Kos shares, “Themed days are strategically planned days in your calendar which are completely dedicated to one single thing.”
I wanted to share both of those definitions as they might be helpful for your understanding. However, I’m a rebellious, creative, spiritual soul language is really important to me. How things are said makes a huge difference in being able to buy into and effectively use tools and strategies.
That being said, I would define themed days as, “Regular scared containers of time dedicated to deeply important things.”
Is language important to you too? Do you have a different definition? I’d love to hear it in the comments below.
How to create themed days that feel good to you
Identify the things that are deeply important to you (see definition of themed days above).
Open your calendar or the thing you use to visualize your time. See what time you have or can make available.*
If you don’t have something, pick someplace you’re going to use to visualize your time (I use my google calendar for everything!)
Pick a set amount of time (half-day, day, etc.) that you can turn into a sacred container.
Pair the important things with the sacred container, and that’s your theme!
After you’ve set up a themed day, you can get more granular and turn that time into smaller blocks of time connected to specific things you’d like to do.
Ask yourself what you need to have in place or do to commit to your sacred container.
This can range from communicating boundaries with others, changing your availability in your scheduling system, or sitting with it until the theme feels right to you.
These steps might feel simple, but they are profound when integrated. When themed days are properly set up, following them feels natural and 10x easier to do.
*A solid foundation for themed days is knowing your capacity, availability, and responsibilities and having a home for them. Again, I use a weekly schedule template in my google calendar to holistically capture all of this.
How I’ve historically used themed days in my life
When I was starting out with my business, I was also an engineer working 5 days a week. I themed out 3 hours each day of the week for all of the things I needed to do to grow my business.
Monday’s were CEO days (planning, reviewing, mindset, strategy).
Tuesdays were building days (develop offerings).
Wednesdays were writing content days.
Thursdays were grow days (networking, talking to people, etc.)
Fridays were bonus days to do anything I didn’t get to.
Now, my themed days have simplified a bit and have gotten more intuitive:
Monday’s are to create whatever I want to create.
Tuesday - Thursday are call-focused days (clients, networking, podcasting, etc.)
The rest of my time is off/unscheduled.
Watch out for these common themed day pitfalls
1. Automatically assuming themed days won’t work for you.
Of course, never try to force things on you if they don’t feel right. However, when we immediately think about why something won’t work for us, we won’t see what parts might work for us. Ultimately this keeps up stuck.
2. Not experimenting with your themes until you find what feels good.
Themes (aka what’s most important to us) are always evolving and changing. Try not to expect them to perfectly work at first, or forever.
3. Not being flexible in real-time.
Things come up in life and they change things. This is expected, and it doesn’t mean you or your themed days suck. You are completely in control of your themes, sacred containers, and time.
4. Overdoing it.
It can be really easy to overdo planning in an attempt to feel safe and keep uncertainty at bay. If you create many different themed days before integrating even one, it will most likely feel overwhelming and you’ll want to scrap it all.
Give yourself permission to get creative with time strategies!
Themed days are one of those things that can be used rigidly, ineffectively, and shame-y. They can also be used in a powerful, creative, and spiritual way.
When themed days are used with curiosity and compassion, I’ve seen even the most anti-structure folks find a way forward that works for them and helps them do the things they’ve been trying to do for years. You can too!
Want to set up themed days that’ll WORK (no messin’ around)? Read more about my Sustainable Schedule VIP Day.
5 Planner tips you need to create more ease in your business and life
5 Planner tips you need to create more ease in your business and life
So the other day I was scrolling on Facebook (yes I know!) and I realized that it was that time of year when everyone is looking for a perfect planner for the next year.
Don't get me wrong, planners are awesome (you know I have one, and I'm gonna get into why I have one in a little bit). But in this post, I'm going to share with you why your 2021 planner won't make you more productive and what to do with your planner if you do get one.
This way you will actually be more productive without hustling, without burning yourself out.
Comment below if you are getting a 2021 planner and want to use it better!
Reason #1) Your expectations for the year to come
The question that I want to ask you is…
How many years have you gotten a new planner, set big goals for the year, and then halfway through you realize that you're not even working on your goals and you beat yourself up over it?
In the past, whenever I got a new planner, I would open it up, I would be so excited, I'd have all these amazing intentions for how to spend my time to be able to reach the goals that I have set.
As you can imagine, you know what happens next, I get off track, something shifts. Something comes up and prevents me from reaching my goals. Whatever the case may be, I did not follow the perfect plan that I created in January and then I feel like I'm the one to blame. I am discouraged, I beat myself up over it and that's not the full truth of what actually happened.
But there are so many reasons why we don't follow through with our original plans and goals that we set. And if 2020 has taught us anything about the world is that everything shifts. We need to be flexible with our goals, with our plans, with our schedules.
So, if you often find yourself in that cycle of setting huge brand new goals and getting super excited at the beginning of the year, and then beating yourself up for not being able to follow through with it, know that this is a super common cycle that we are all set to.
I am bringing this up now because, if you go into your planner before setting your huge high expectation goals for the year, you can come into it with full awareness of this cycle and set better goals.
Personally, I don't set annual goals. There's a ton of research and reasons why but what I personally use and teach in my business is quarter planning. So I have rough intentions of what I want my life to look like in a year but I never set hard goals or hard plans for the year.
I do them in quarter chunks because I know that things are going to shift internally, inside of myself the goals that I want to achieve and externally, around us.
If you have not planned quarterly yet and you're in this cycle, I would definitely tell you to look into planning quarterly instead of annually. Sign up for my Q1 Planning workshop by clicking here.
Glorified to-do lists
The next reason why your 2021 planner won't make you more productive is that usually planners are just glorified to-do lists.
They're just pretty books that we write down lists in and lists don't work. They're good for a single purpose of just brain dumping but lists don't actually show us how much time we have and when we're actually going to get those tasks on our list done.
I want to talk about the concept of a to-do list. To-do lists focus our attention and energy on all of the things that we have not done yet. This leaves us with this unaccomplished, unfulfilled, continue to beat yourself up, burned out, hustling type mindset and mentality, when our to-do lists never end.
I don't know a single person that is more productive when they feel behind, exhausted, and can never get enough stuff done. For the people who are reading this and you’re thinking “oh my planner has places for me to write in my gratitude for the day, my top three” and all these other things that aren't just a to-do list, those are still things that you need to fill in and that you are going to beat yourself up about for not completing every single day.
I have so many clients and people in my personal life that tell me “Oh I'm bad because I didn't fill out my gratitude in my big three years”. Whatever you want to call it of the day. Bottom line is that planners often make us feel like a failure or not good enough. So that is not going to make you more productive.
I could talk about how to make to-do lists better for days and how to actually complete your to-do list without feeling crappy about yourself, which I have tons of blogs on... What I'll say here is that we need to pay more attention and energy to the things that we have accomplished and that we have gotten done. This is the opposite of feeling crappy about yourself. When you focus, acknowledge, reflect, and celebrate on all the things that you have done, you are more motivated, energized, fulfilled. All of those feelings, are what you need to feel to continue that momentum and continue to get things done.
In the beginning, I told you that I have a planner. Yes, I do have a paper planner but guess what I use my paper planner to do? I write all the things that I have done or I spent my time on. If I skip a day, I don’t beat myself up over it. I either go back and fill it in or I literally just not fill it in because it doesn't define my worth.
You can read this post all about the three things most people miss when they write a to-do list. It will help you figure out maybe some things that you need to start incorporating into your time management systems and organization.
Our planners don’t include rest time
The third reason why your 2021 planner will not make you more productive is that our planners don't mention rest. Most of the time, a lot of people have a hard time resting, if it's even possible for them to rest. Even though the majority of us probably know that resting and taking time away from our to-do lists and our tasks is what is actually going to make us more productive, we still can't do it.
In sense, our planners do not encourage us to rest, to have quality time with our family, to knit, to watch Netflix…yet again.
Our planners encourage us to stay exhausted, burnt out, hustling, and focusing on the things that we have not done yet so it makes rest even harder for us.
Again, those things are not going to make you more productive. So what to do instead is to have rest included in your planner. If it's not already, we need to shift our mindset to making rest and quality time with ourselves and our loved ones a non-negotiable that comes first before anything else, if it's possible for you.
Obviously, we need to work enough to survive to pay our bills. Which is a whole other discussion around how our society is keeping us in these vicious cycles. However, we all can take a moment, whether it's just a second to take a deep breath. That needs to be in our planners, our schedules and that needs to be non-negotiable.
The mindset shift that I needed to make in my life is that my to-do list, my tasks will truly never end. That is literally being alive, we are human.
The things that we need to do will never cease to exist. So we need to understand that in order to think “Okay, I can take some time, put my to-do list aside and actually rest”. When we have a mindset that thinks “when I just finish xyz then I can rest”, there's no finishing, there's no end, there's no being done.
I'll just say here as a caution or a warning sign is that when you start to rest it's going to feel uncomfortable. When you do try to rest and relax, your brain starts racing. That is the conditioning inside of us around working, just know that you are doing it right. It is not an easy thing for any of us, so I just wanted to mention that to encourage you to continue to rest even when it feels uncomfortable. That is the journey that we are all on together.
All in all, planners really do a heck of a job reinforcing the things that we have not done. Which encourages us to continue to be exhausted, to continue to be burnt out, to continue to be stretched thin. None of those feelings or states are conducive to being productive, to get the things that we need to get done.
In order to be truly more productive in your life, it usually takes more than just writing down on a piece of paper. There is usually a ton of mindset work that needs to go into it. True change comes from going inwards and doing the internal work to heal ourselves. We need to be able to seek better lasting solutions without having to hustle, burn ourselves to the ground, and being stretched thin in every capacity.
If you got anything out of this post just remember to focus on the things that you have done and be able to reflect and celebrate those things. That is what is going to help you be more productive, that is going to help you feel more motivated and energized.
If you have any comments or questions, feel free to pop them below. I would love to talk with you more about how planners don't necessarily make us more productive and what you are going to do to make a change in your planning.